Supplies Manager

	Management Job Admin Job France
	Location: France, Meribel
	Start date: From early Nov 2018 to early May 2019
	Salary: Competitive package includes travel, accommodation, food and drinks and more!
	Accommodation included
	Training provided

Keeping our portfolio of chalets intentionally small and special has allowed us to focus on delivering exceptional service and cuisine in exceptional chalets.

In 2010, we were the proud overall winners of The Times of London’s Chalet Chef Award.

Our staff are handpicked industry professionals who will deliver exceptional service before and during your stay. They are, without doubt, our major asset and the core reason why holidaying with Purple Ski is so unique. We believe that by looking after and empowering them, they in turn will really look after you and make your ski holiday with us truly memorable.

In a nutshell, it’s for the chalets that guests first come to stay with Purple Ski, but it’s for the service that they return year after year.

The Supplies Manager also supports the General Assistant / Maintenance in ensuring that all repairs and renewals are carried out promptly and to a high standard in all Purple Ski properties.

May also occasionally be required to support with the smooth running of operations in general (e.g., by the performance of airport transfers).

Not : this is NOT a supervisory position, i.e., no staff report in to the job holder, however as the Supplies Manager must ensure that each of the chalet chefs meet their budgets she/he does have coordinating responsibilities in that regard.

Main Duties

Purchasing/Delivering

Receives, collates and combines (challenging/making suggestions/decisions to optimise as required) orders from each chalet. Includes:

Fresh fruit and vegetables

Meat and fish

Wine

Bread

Dry goods

Logs

Gas bottles

Submits combined orders to approved suppliers.

Receives deliveries from suppliers, verifies quantity and condition and distributes to chalets supplies of food, drinks and all other items on a timely basis. Resolves any issues, including arranging for returns and repeat deliveries.

Goes shopping to buy bulk provisions (weekly) and emergency provisions as required

Helps with the movement/distribution, set up and stock control of beds and children's/baby equipment

In conjunction with the Operations Director, identifies and negotiates with suppliers to obtain best possible quality, cost and convenience/ timeliness of deliveries. Gets approval of Operations Director for any new suppliers

Stock and Cost Control

Monitors supplies usage and costs and ensures that purchases are within general (total, including by-chalet) and specific (by type) budgets. Follows up with chefs/chalet staff and reports to Operations Director as necessary regarding any under/over usage

Ensures that stock takes are performed on a periodic basis and that stocks are maintained at the minimum level possible throughout the season. Is able to explain any unusual usage patterns to Operations Director

Throughout the season, but in particular at the end of the season, actively manages stocks, orders and usage to ensure minimum wastage and residual stock.

Maintenance

Prior to the start of, and immediately following the winter season helps Maintenance Manager carry out general maintenance and repairs for all Purple Ski chalets and staff apartments

Throughout the season, supports the Maintenance Manager in monitoring damage, breakages and breakdowns for all Purple Ski chalets and property (except vehicles) and where possible to carry out or organises repairs promptly (especially on the day offof teh Maintenance Manager)

Helps to maintain a log of all repairs and renewals, also to provide reports on status regularly and accounts for their cost

Other duties

On changeover days and on an exceptional basis, may be required to provide transfers for guests in-resort or, on occasion, to/from the airport or train station

Maintains Purple Ski health and safety (including food hygiene) standards at all times

Responsible for the management and cleanliness of general (shared) storage areas and also oversees all chalet garages / store rooms.

Participates in management meetings as required to review overall operational and business performance. As part of this, reviews and reports on issues relating to the quality of supplies and/or accuracy of supplier order fulfillment, also any major maintenance issues

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Age range:
Over 21 years (required for vehicle insurance reasons)

Previous experience and skills:
Computer literacy, in particular skills in Microsoft Excel are essential
A high degree of numeracy, accuracy, thoroughness and competence at record keeping and document management are essential
Driving licence and 3 years post qualification experience is essential
A recent Level 3 Food Hygiene and Safety certificate is essential
Good spoken French and basic written French language skills are essential
Good practical "DIY" skills are essential
Previous experience in food handling and/or preparation are highly desirable
Previous experience of driving large vehicles, on snow and/or overseas is highly desirable.
Job holder must be highly organised, efficient, resourceful and able to work alone as well as part of a team.
Job holder must possess good judgement, be determined / tenacious in meeting her/his objectives and have excellent communication skills

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Competitive package includes travel, accommodation, food and drinks and more!